Linked to Centrinfo, the DIFDOC module allows for the management of validation circuits for documents, from their upload to their final validation.
The pre-configured circuits allow for the automatic directioning of a document towards the relevant collaborators. This way, the documents have specific life cycles depending on precise criteria : the distributing collaborator, the type of document, the specialty...
Thanks to the real-time availability of the documents, the validation times are optimised. Each collaborator is notified via a daily mail, in accordance with the tasks they have to complete.
The generated tracking tables and an access to validation stats allows for a precise visualisation of a project's progress.
Each user, in accordance with their role in the circuit, have a personal log book that evolves with the actio...read more
Each user, in accordance with their role in the circuit, have a personal log book that evolves with the actions done by every collaborators : distribution date of a document, responses given (notices, visas, observations...), status of the document...
An ordering by circuit allows for a quick tracking of the documents distributed.
By accessing a document's history, one can view the detail of the given responses (comments, attached files...).
At any time, it is possible to generate an update on the progress made, according to advanced research criteria. Each result can be exported as a pdf file or excel spreadsheet.
The « global » stats (restricted of access) give an insight on the status of a project's validations. Diagrams allows for the quick visualisation of the favourable/unfavourable responses ratio, or the distribution of response types given on the project.
Thanks to stats filters, it is possible to specify criteria: distributing collaborator, validation circuit, or date intervals. The diagrams are instantly updated with the selected information.
To make collaboration easier, an « observations » section, attached to a document's version, is available for all the collaborators of a circuit. These observations work as questions/answers on a given subject and allow for more precision on the documents' validation.
They are available for consultation for one document, or extractible as a list (pdf/spreadsheet) according to search criteria. The management system for these observations allows the user to know at any moment which are resolved, and which are ongoing.